June+24,+2011

Agenda:


 * 1. Review the draft new CESD Off Campus Reference Manual:**
 * Process-took direction from last meeting; organized into the four main headings (Admin/Must Use Don't Adapt/Must Use and May Adapt/Toolkit) went through documents on wiki; checked against AB Ed Handbook; edited; reviewed with one test school (thanks Sundre High!); Lorrie did final edits.
 * Will lawyers have had a chance to look at the documents? For sure Lissa, Linden, Allan need to have reviewed and approved. Need to check on FOIP re: Off Campus Program Agreement (student address and phone number?) - Lissa will check with Susan Roy
 * Format and organization of manual-pros and cons of the approach? (Comments from Daryl Brown at Sundre High...)
 * Need to check on what Power School might be able to do to help streamline...(how might it enable our work as a database - Ray/Bobbie P.)
 * AB Health services blanket agreement - supervisory challenges - need an agreement update (unpaid volunteer work experience students) - Tammy - Holly will send Lissa email contact
 * used to deal with local hospital
 * no one would sign supervisory forms


 * 2. Update on CESD Approach to certificated teacher/change in regs**
 * 3. Plans for rolling out new manual**
 * August 30 workshop
 * Electronic **distribution-wiki**? Live Binder? Drop Box? Website?
 * can our non-adaptable documents be made into fillable pdfs. (Word has a fillable form)
 * Hard Copy? Importance of using the most recent version of documents...
 * Role of the school administrator

job safety society - Mike Alpern (B, C) - each semester this is sent out
 * 4. PD Plan-what will our off campus coordinators and off campus assistants require for PD?**
 * need to get on his email list
 * due diligence, inspection, AG 3000

We are also going to talk with CARC
 * Other PD Ideas:**
 * practice on-site inspection at an actual site (Laebon Homes - **Holly may help us organize this**)
 * CAREERS - VC - check with Holly - liaise with employers, Health Service personnel
 * Practical -how to work with students in Work Experience - student comes to you with a job...what do you do? (scenarios)
 * employer Panel - question and answer session

5. Feedback loop:
 * Role of working group
 * Role of off campus coordinators and off campus assistants
 * Proposed schedule:
 * October 6-1 hour touch-base with anyone involvled in off-campus, via VC
 * **October 31, 2011 - Off Campus Working Group**
 * //Holly Bilton set up a VC//
 * //Best practices sharing session - - facilitators(s) - (1 hour block) - Holly Bilton - talk to her about RAP, Green Certificate Needs//
 * //Practice Safety Inspections: Doug Shaw - can he be in his shop to explain, help faciliate site inspection - Barb will ask//
 * January 26-1 hour touch-base with anyone involved in off-campus, via VC
 * **June 5, 2011**-Full day off-campus, career assistants, guidance counselor, admin meeting
 * OCEWG group- Maybe later in **__early April__** (avoid Career Expo and skills Canada) to review and update manual (set date)

6. Celebrate!!

Follow up questions: - PowerSchool - RAP students/Work experience students' marks over the summer? some schools not entering until complete