May+13,+2011

** ﻿May 13 Meeting Agenda **
1. Report back from Lissa
 * Alberta Health Services question from Kathy
 * Any more changes to Model of Injury reporting after Linden's last review? Jenny Hartigan is being trained on WCB and the submission of injury reports to meet our 72 hour window when I am not available. (jhartigan@chinooksedge.ab.ca; 403-227-7070)

2. Review of Google Doc for site inspection (as requested in January meeting). []

3. Postpone the idea of a spring meeting to fall...perhaps even set some time for that meeting at Summer Institute? Are there any pieces of the work we've done that needs to get out before the end of the year (i.e. RAP)? If so, could we do a quick webinar? //L issa and Barb are thinking that the best idea might be a June meeting for counsellors, career assistants, off-campus, and admin to provide updates on all related initiatives (new Off Campus handbook, dual credit, career connections, etc.) ﻿Before mid-June is preferred. Avoid Diploma Exams, year-end wind up, etc..... //

4. Request from Louan-Dot, would we have time to discuss this CTS course at OCE review (in June) as this is a great course for students to have on their transcript. I have an independent module I used in Elk Island with a little more than just the volunteering hours.

5. Update the hard copy of the current 2010-11 handbook with the new/adapted documents from Elk Island. What might be the bare minimum for "must be the same" documents:
 * Might want to categorize the Elk Island adapted documents into the same categories as our current 2010-11 handbook to expediate process?
 * Might want to change headings in Off Campus Handbook?
 * Did we want a section for optional tools/tool kit, as suggested in some of the review of the EIPS documents?
 * Program Agreement -Legalese part consistent (CESD Part)
 * Work Site/Work Station Safety Inspection-compare the ones we have in the AB Ed book, the one from Kathy under Section II and it's an Excel and the questions are imbedded in (FAQ document). Take to lawyer/Linden to make sure we are compliant. Include Green Certificate
 * Summary of Work Site Approvals and List of Students-must be an adjustable form so that there is enough room. If it's being done by hand might be too small.
 * RAP Application-CAREERS Next Gen Work Placement Application Form
 * Injury Reporting Flowchart and WCB Forms

What must be there, but could have a different look and may be adjusted:
 * Must be a learning plan-some variety in what it looks like-put some samples in the binder, but for sure it must be done. RAP Learning Plans are available, included and should be used. Green Certificate learning plans are from the Program of Studies and will be included and should be used.
 * Evaluation must be there-could be some samples
 * Orientation/On Site Work Place Student Supervision Checklist
 * Record of hours worked
 * Monitoring record
 * Evaluation forms

Some documents are nice to use, so could be in the tool kit.... What needs to be done:
 * Student Handbook
 * Parent Consent Form and Information Package (i.e. Sundre High)
 * Student Application Form and Package
 * CAREERS RAP Program Specific Information
 * I Can Statements
 * Sample Work Experience Learning Plans
 * Sample Monitoring Report forms
 * Student Request Form
 * Oath of Confidentiality
 * Student self assessment
 * Student reminder memo
 * Career Internship 10
 * Student Final Assignment
 * Employer Program Evaluation
 * X-treme Safety
 * Anecdotal Notes Record
 * Work Experience Checklist/How to use this handbook.
 * What do we keep for records management purposes and for how long? Put into handbook and on checklist in how to use this handbook.
 * Can Power School handle some of the forms stuff...for records management, etc.